Meeting Minutes

Minutes for the December 2000 Meeting

2013-03-15 04:09:08


December 4, 2000
7:00 P.M.
Basement of the United Church of Underhill

TRUSTEES PRESENT                          
Peter Mitchell                                           Marc Maheux 
Richard Eldred                                       CLERK PRESENT 

Roger Koniuto                                        Katharine Koniuto

Peter Mitchell called the meeting to order at 7:13 P.M

1. Review & approval of previous minutes. Minutes from the 11/6/00 meeting were unanimously approved with the following corrections:
   4.A. The sentence "The regulations were explained to Gloria Allen and Peter Mitchell mailed her a copy." was added.
   5.G. Change "Peter" to read "Marc".
   5. H. Change "The state" to read "Christopher Pecor of Dufresne-Henry Consulting Engineers" and add the words "for a state project" after the word       district in the first sentence.
   6. B.iii. Change " as soon as weather permits" to read " during the construction season."

2. Review & approval of financial statements. The financial reports from November 2000 were reviewed and unanimously approved.

3. Operations Report.
   A. Operator's report. 
      i. Water use. 44,203 gpd. 
     ii. Test Results and Testing.
          Marc has posted the test results on the website. Fluoride results will be put on the website also.
     iii. State Reg. Changes/Status.
         The Public service Board aspects of the regulations changes were discussed. Some of Marc's proposals have been accepted.
     iv. Work has not yet begun on updating the Source Protection Plan.
     v. Marc will be medically incapacitated from 12/21/00 to 1/1/01.
     vi. Walt Culver of Red Hed will be present at the January meeting to discuss the various models of water meters that are available.
4. Customer concerns/comments.
    The clerk had an inquiry from Palmer Real Estate about the connection fee of a possible connection at the Edgerly Property on Route 15. No                 request for a connection has been made.

5. Repairs and Maintenance.
    A. Meter verification/Calibration Status (G.Allen, J.Stoddert,, Big John's, others?)
        Marc shared charts and a graph of the water usage at all three places. Marc will purchase and install 2 test meters at Gloria Allen's and Joan                 Stoddert's to see if the current meters are accurate.
    B. Control Building PO4 tubing replaced. This was done on 12/1/00.
    C. Wellhead Brush Removal. Completed 11/25/00. This was done by Tom Mitchell - 9 hrs. at $30/hr. for a total of $270. 
    D. Layne Christiansen Report (Scheduling?)
         The Board reviewed the data. The pump at Well#1 is in good shape. The pump at Well #2 is corroded. Marc recommends that it be replaced.                Then it could be rebuilt and used as a spare pump. 
         Wellhead Electric Box. (Plan?) Walt Douglass going to repair the box. 
E. Tank Inspection Proposals
     Underwater Solutions, MA: $2375/2675.
     Liquid Engineering Corp., MT: $2590.
     Pittsburgh Tank and Tower, KY: ??
      The Board discussed the 3 proposals. It discussed the possibility of having the cistern inspected at the same time. The necessity of having a 25'           access at the cistern may pose a problem. A motion was made to have Underwater Solutions of Massachusetts inspect and clean the tank after          6/1/01. A new estimate that includes the cistern will be obtained, reviewed and a final decision made at a future meeting.

6. Old business.
   A. Assistant Operator. There have been no responses to the information regarding the position that was put in the quarterly bill. Deb Fowler, who held the position briefly has expressed interest. Dick Eldred will talk with Derek Chaffee who is a licensed plumber living on Dickinson Street.
Review/approve job description. The job description was reviewed and approved by the Board.
Add job description to the website. Marc will add the job description to the website.
   B. Review Meter Reader's Job Description. Tabled until the January meeting.
   C. Winter Preparation Considerations? Peter has called Robert Hill, but his call has not be returned as yet.
   D. Identification. Kinko's will do if we define. (We should supply own pictures.)
It was suggested that the pictures be taken with a digital camera so they can change the size, if necessary. Kinko's will laminate the I.D.'s.

7. New Business.
   A. Board Organization Proposal Discussion.
The various duties should be split among the board members. The areas to be divides need to be identified.
   B. Key Board priorities for Coming Year. The Board reviewed the Pending Items list and earmarked the tank inspection as a priority.

8. Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date: January 8, 2001.

9. Adjournment. The meeting was adjourned at 10:00 p.m.

Respectfully submitted,

Katharine A. Koniuto


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