Meeting Minutes

Minutes for the August 11 2003 Special Meeting

2013-03-03 04:43:06


August 11, 2003
Special Meeting
7:00 P.M.
Basement of United Church of Underhill

Peter Mitchell                                 Marc Maheux                         Jane Maheux    
Richard Eldred                       GUEST PRESENT                       
Roger Koniuto                        Alan Huinzenga

Peter Mitchell called the meeting to order at 7:08 PM

Project Review Meeting.

Carolyn Gregson approved the use of a concrete bldg. in the bank for the control building. In this building will be the electrical and a electric heater will be put in the corner to help maintain heat when needed, the electric meter will be mounted on the outside or inside the building for the electrical.

The floor drain will tie into the ditch near the culvert.

There will be 2 pumps to pressurize a 4" line going back down the hill. Question on whether or not a pressurized tank will be needed, Alan will get this information for us. Pumps will be set up to work for higher flows as well.

Alan will get the information for the construction easements that we need for Vince so that he may prepare them for us.

Electrical plans are all set on the Final plans

Front end forms are no longer using DEB's they are just regular including a checklist form.

Security lighting to come toward the gate, this will be added. It will be set up not to interfere with Poker Hill Road.

Replace or modify chart recorder that we have now, so that we can monitor both tanks with one chart recorder.

Alan will check on the Radio system on the antenna and how it will actually be set up and how it will all work.

Town of Underhill will supply the culverts that we will need to replace.

4 " ductile Iron was decided on.

Pre bid meeting to be held on August 28 at 10:00 to walk the site

Advertisement in the Burlington Free press to be on August 14,2003

Bids to be received on September 4, 2003 and to be opened and read at 3:30 p.m. in the basement of the United Church of Underhill.

September 8, 2003 Board to meet and accept or reject the bids.

Alan to hand deliver plans to  Greg Bostock to get our State Permit.

Advertise the Bid for the painting of  the old Tank sometime in mid October  2003.

A deadline of 75 days to complete the project to be a part of the plans.

It is the Water District's responsibility to find curb stops that we need to know about, if any are damaged we will repair them at this time.

Phelps payment schedule will be done on a monthly basis.

Motion to accept Phelps agreement for Engineering Services so that it may be discussed by the Board was made by Roger and seconded by Dick and then was so voted on and accepted.

Meeting on August 18,2003 scheduled for discussion of Phelps agreement.

Alan will e-mail everyone a copy of the agreement.

Meeting adjourned at 8:40 p.m.

Respectfully submitted:

Jane Maheux



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