Meeting Minutes

Minutes for the December 2003 Meeting

2013-03-03 05:37:04


December 1, 2003
7:00 P.M.
Basement of the United Church of Underhill

Roger Koniuto                                 Marc Maheux                            David Villeneuve            
Dick Eldred                               CLERK PRESENT                                                 
Peter Mitchell                                  Jane Maheux

Peter Mitchell called the meeting to order at 7:04 P.M

1.  Review & approval of previous minutes.  Minutes from 11- 3 -03 meeting were approved.
    A. The notes prepared by John Kiernan from the preconstruction meeting on November 7, 2003 seem to be factual and were accepted by the Board

    B. The minutes of the Annual Meeting were reviewed,and the word trustee needs to be changed to president.

2.  Review & approval of financial statements. The financial reports for November  were approved.
    A. Jane has meet with Dick Wheatley and is waiting for him to send 1 more journal entry and she will enter all 3 and then close out the year.

3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  58713 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results good

    A. Usage off approx.. 14,000 gallon per day over normal use.

    B. December 2nd NERW is coming to try to find our leak withMarc.

    C. Marc reported that the Poker Hill project started on December 1,2003

    D. Marc feels we need to get a couple of quotes on tanks for the Poker Hill project and the board agreed with this.

    F. The water main in the cemetery was found and the cemetry committee decieded to make where the water line is the road so we will not have to mark it.

4.  Customer concerns/comments.
    A. David Villeneuve requested to be able to put in a 6" line at Greenmont LLC he is representing Nick Burnett of Greenmont LLC. The Board approved his request under these conditions. The reason for the 6" line is so he can add sprinklers to the building at a later date.
    1. The fee would be $1,600.00 since they will do the work themselves.
    2. The Board is ok with them working outside of our regular construction dates.
    3. The Board is ok with them using HDPE pipe.
    4. Connection will be for 1 building.
    5. A new set of plans needs to be presented to the Board to have Marc and our Engineer review before work is to commence. Also Greenmont LLC must contact Marc as to when the work will be done so he will be available.

    B. Quitclaim deed by the Forsberg's and the District have been signed and sent to the town clerk's office for recording by Vince. Vince also said it is ok to continue with the project.
5. Repairs and Maintenance.
    A. Dick has done the work at the Pumphouse, shelves,clean-up, he also flagged the stakes at the tank. He has asked a contractor to give us a price on painting the pumphouse, we will get a price in the spring. Also the I Beam in the park is done.

6.  Old business.

    A. Assistant operators position no responses at this time.

7.  New  Business.
    A. Brad Holden has confirmed the elevations of the new Tank.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting January 5, 2004 at 7:00 pm

10.  Adjournment.  The meeting was adjourned at 9:37 p.m.

Respectfully submitted,

Jane Maheux clerk/ treasurer


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