Meeting Minutes

Minutes for the July 2004 Meeting

2013-03-02 04:57:54


July 5, 2004
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                                 Marc Maheux                           
Richard Eldred                                                                 
Roger Koniuto                             CLERK PRESENT                                                 
                                                         Jane Maheux

Peter Mitchell called the meeting to order at 7:06 P.M.

1.  Review & approval of previous minutes. Minutes from 6-5-04 meeting were approved as amended to correct customer concerns item B. Change it to read that he was billed for the meter base and labor.

2.  Review & approval of financial statements. The financial reports for June were approved.

3. Operations Report.
    A. Operator's report.  
          i.  Water usage. 48555 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results fine.

    B. Water usage was up do to water being used on the Poker Hill project. Marc feels that there still may be a small leak.

    C. Cyanide and SOC testing need to be done. It has to be sent to an outside lab Marc will be contacting  Endyne about doing this.
4.  Customer concerns/comments.
     A. Carroll Stygles billing issue has been resolved through a conversation with Peter and the regulations have been sent to him.

     B. A new meter has been installed at  9 Liberty Lane. Also a new meter at Parker's on Raceway Road. Parker's made a call to the operator because they hit the water line during excavation so the customer had to install a new line away from their septic system. The operator inspected the new line and Parker's will be billed for the shut off and turn on due to the break and also for the inspection.

     C. A request to hook on by Mark Labrie to the system on Maple Ridge Road was approved with a contingency . A motion was made to approve the application contingent on revision  of the site plan to reflect the recommendation of the district operator for the installation of the service line. The operator recommends that his line cross at the top of the District property.  The clerk is to respond with a letter to inform him that we need an updated site plan and an easement from the Board prepared by his attorney. The easement to allow them to construct the water line across the water district property. They must also follow up with the operator so he may review the new site plan and he also needs a 2 week notice before they start the work.

     D.Manfred Hummel has applied for service which was approved contingent upon the completion of the Poker Hill Project.

     E. David Langlois called to let Marc know that his parents house on Dickinson Street had dirty water he told them to let it run and see if it cleared which it did. They said they would notify us if it happened again.
5. Repairs and Maintenance.

     A. John Fowler will paint hydrants Marc is to get book to Dick and he will coordinate everything with John.

     B.  Dick is still in the process of getting a quote on painting the pump house.

     C. Peter asked Tom to mow the tank area. Marc mentioned at this time that some trees by the Control Blg and in the fence there need to be cut down. There are also some rotten fence post that need replacement. This was discussed and the Board asked Peter to see if Tom could take care of this.

6.  Old business.

    A. Chagnon returned on Thursday after a phone call from Marc suggesting that the District would have to call the Bond company if they did not finish. The pumps are in and running, this was done by Champlin. Radio to chart recorder is now working . Marc left the pumps on over the weekend to bleed the air out of the lines, the pumps are now holding.

    B. Items left to do to finish the project are pressure testing Marc will sign off on this it is okay  with Phelps .Need to disinfect and then flush. A sample must be taken if it passes then a second sample must be done. Dig up Barrett Lane and hook on the 4" line and then the tank can go on line. There is also some paving that needs to be finished.

     C. Marc feels that there will be problems with the asbuilts and he also feels that Chagnon does not plan to install the rest of the tracer wire. There is also a few small electrical issues to be finished and followed up on.

     D. Collector's recruiting status: Dick presented the Board with a candidate to fill the temporary position. Launey Eldred is living in the District and willing to serve in this capacity. A motion was made and seconded for him to fill this position, the motion was approved.

7.  New  Business.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting July 31, 2004 at 8:00 a.m.

10. Adjournment.  The meeting was adjourned at 9:20 p.m.

Respectfully submitted,

Jane Maheux clerk/ treasurer


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