Meeting Minutes

Minutes for the July 2005 Meeting

2013-02-28 14:59:14


July 2, 2005
8:00 am
Basement of the United Church of Underhill

Peter Mitchell                                Marc Maheux                                Matt Morse                             
Richard Eldred                                                            
Joe O'Brien                             CLERK PRESENT                                                 
                                                         Jane Maheux

Peter Mitchell called the meeting to order at 8:05 a.m.

1.  Review & approval of previous minutes. Minutes from the June meeting were approved.

2.  Review & approval of financial statements. The financial reports for June meeting were approved.

3. Operations Report.
    A. Operator's report.  
        i.  Water usage. 49887 gal/day
         ii.  Test Results and Testing.
             Bacteria results negative.
             Fluoride results with in tolerance.

    B. Marc received a voucher from Water Supply for $500.00 towards future testing.

    C. Parts have been ordered for the meter at the pump house

    D. System operation is good. Have done fine tuning with the tank levels; Poker Hill is one foot higher than Maple Ridge. We can run off either tank.

4.  Customer concerns/comments.

     A.Carol Lee Mason called regarding a smell of turpentine in her water she put in a bottle, Marc followed up, it was only the one time.

    B. Arpey at 417 Rt. 15 does not have an apartment for rent at this location.

    C. Matt Morse was present in regards to restoring service at 437 VT Rt. 15. He is requesting a reduction in the hook up fee. He would like to pay the back base fees with interest. Marc said the curb stop would need repairs it would take approx. 2 hours and the meter would have to be replaced. Joe made a motion to accept the back base charges, and Matt would also have to pay for the curb stop and meter and labor charges for that project. This motion was seconded and approved.

5. Repairs and Maintenance.

      A. Dick is to contact John Fowler to see if he will paint hydrants..

      B. Drawings for the Poker Hill Tank are complete from Phelps and are being reviewed by the State.

6.  Old business.

    A. When we hear back from the state we can apply for forgiveness of the $ 22,000 Loan for planning.

    B Tank selection switch is done.

   C. Epoxy paint needs to go on the bolts on the Poker Hill tank, and grease on the back of the bolts.
    D. Sidewalks are finished and bill needs to be sent to the Town of Jericho.

7.  New  Business.

     A. Tank Bid Opening

1. Marcel A. Payeur
   #1 $89,000.00 interior & exterior
   #2 $57,000 outside only
   #3  $750.00 remove painters rail and screen
   #4 $2800.00 cost per day
Supplement to containment
Lead compliance
No sub
Bid  Bond

2. R.M. Lill Inc.
   #1 $146,600.00 interior & exterior
   #2 $97,800.00 outside
   #3 $1,500.00 painters rail & screen
   #4 $ 1,800.00 cost per day
Bid Bond
Qualification Statement

Joe made a motion to accept the apparent low bid from Marcel A. Payeur, pending the Boards review. Motion seconded and approved.

A motion was made by Joe to accept Merithew's Proposal for inspection services on the tank painting on Maple Ridge for the amount of $10,400 . The motion was seconded and approved.

Dick made a motion to hire Marc Maheux to oversee the complete project at normal rates. The motion was seconded and approved.

     B. The Board discussed operating the system on a slim reserve of about $10,000.00 after the painting project. We will monitor the spending over the next few months.

     C. CCRPC- Homeland Security Grant pictures collection of sites throughout Chittenden County. Discussion of how to release the data for Underhill. Further discussion at the Town government level before further action.

     D. Jericho Planning Survey: Jericho residents received the survey; some of the data is not correct.

     E. Dick brought up a comment that he got from a plumber that we had one of the hardest water that he has ever seen. We held a discussion that dispelled this fact.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting August 6, 2005 at 8:00 a.m.

10. Adjournment.  The meeting was adjourned at 10:10 a.m..

Respectfully submitted,

Jane Maheux clerk/ treasurer


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