Meeting Minutes

Minutes for the December 2009 Meeting

2013-02-24 08:16:22



December 7, 2009

 7:00 p.m.

Basement of the United Church of Underhill


Peter Mitchell                                      Marc Maheux                             Jason Ritter                                                    

Joe  O’Brien                                            Clerk                                  ASST. OPERATOR                                                             Jane Maheux                                 Sara Ritter  

Peter Mitchell called the meeting to order at 7:05 p.m.

1. Review & approval of previous minutes. Minutes of the November meeting were approved.

2. Review & approval of financial statements. The financial reports for the November meeting were approved.

3. Operations Report.

    A. Operator’s report.

        i. Water usage.47753 gal/day

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance.

    B. Marc reported that the radio system needed to be reset due to a power outage.

    C. A Nitrate test will need to be done in January.

    D. An electrical inspection was done on the Poker Hill generator everything was working fine.

    E. Marc needed to design a system to be able to flush out the line for the chlorine analyzer.

    F.  Marc spoke with Matt Gerino from water supply to confirm it was ok for Sara to cover for him while he is out for back surgery.

    G. Marc, Peter and Dwight met with the representative from Ti Sales about the new process to read meters. They also discussed that commercial meters have a 10 digit serial # and Marc suggested the best way to go with the schools would be with a radio read to read those meters.

    H. A temporary repair has been done at Donald Tripp’s, also Kendal Holden’s tap before the meter needs to be repaired and Roger Miller does not have any valves. Jane will send them a letter to remind them they need to have this work done.

4. Customer concerns/comments   

A. Barbara Tonn reported colored water to Marc, he checked it and took a chlorine sample, the sample was a little high so he lowered it and has not heard back from her.

 5. Repairs and Maintenance.

A.    James Derda will need a valve replaced around July 1st.

 6. Old business. 

A.    Final payment has been received from Phil Jacobs for his project.

 7.  New Business.

A.    Reliant mailed a preventive maintenance service agreement that we could purchase for $292.00 a year. The Board discussed it and Joe made a motion to purchase the service agreement and Peter seconded and it was approved.
B.     The computer has failed several test on the hard drive, Marc ordered a new hard drive he will install it. He also recommends that we purchase a new computer so that we do not have problems with the new billing system. He suggests that once the old one is working to give it to Sara to use for the daily checks. Joe made a motion to purchase a new computer not to exceed the amount of $1500.00. Peter seconded and the motion was so approved.

8. Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  Next regular meeting January 4, 2010

10. Adjournment. The meeting was adjourned at 8:45 PM.

Respectfully submitted,

Jane Maheux clerk/ treasurer



Peter Mitchell President


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