Meeting Minutes

Minutes for the October 2011 Meeting

2013-02-23 08:26:19


October 3, 2011

7:00 p.m.

Basement of the United Church of Underhill



Peter Mitchell                                 Marc  Maheux 

Joe O’Brien 

Richard Eldred

 CLERK                                      ASST.  OPERATOR

Jane Maheux                                      Sara Ritter


Peter Mitchell called the meeting to order at 7:02 p.m.


1. Review & approval of previous minutes. Minutes from the September meeting were approved.

2. Review & approval of financial statements. The financial reports for the September meeting were approved pending the depreciation be included in them.

3. Operations Report.

    A. Operator’s report.

        i. Water usage. 50093 gal/day

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance.

B. Marc met with Wayne to discuss the road at the Control Bldg and the culvert at the storage building, he is now waiting for a quote. Marc also talked with Steve Guay and he said to do what we want to the road.

C. Marc found the water line for the library they are changing their driveway and also one on Brookside Drive for the gas company.

D. Marc is working on making repairs to the billing software from changes that Windows 7 caused.

E. Marc and Sara are working on setting up a new schedule to meet.

4. Customer concerns/comments

A.    Jane explained billing issues and phone calls from Tim Wesson. The Board said to send him a bill as well as the bank.

5. Repairs and Maintenance.

A.    Marc wants to purchase new padlocks the Board approved this purchase.

 6. Old business.

A.    Peter discussed tank inspection with Scott Kelly of Utility Services and expressed that the cost was high. Scott said he would be willing to work with us to keep the cost down.

7.  New Business.

A.    Jane needs to add the yearly depreciation to the financial reports.

8. Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  Next regular meeting November 7, 2011 at 7:00 PM.

10. Adjournment. The meeting was adjourned at 8:05PM.


Respectfully submitted,


Jane Maheux clerk/ treasurer




Peter Mitchell President


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